Receptionist & Administration Assistant

Job DescriptionThe Receptionist and Administrative Assistant acts as the primary point of contact for office operations, supporting reception, facilities, general administration, and organizational culture. Key Responsibilities Reception & Front of House Serve as the primary point of contact for all visitors, guests, and deliveries — greeting, registering, and directing them professionally. Manage queries received at reception and ensure a welcoming, professional environment at all times. Coordinate reception coverage to ensure consistent service. Administration & Events Maintain staff documentation, records, and regulatory filings while assisting with general administrative data maintenance. Facilitate administrative contract requests and support the coordination of staff benefits and records. Handle day-to-day office administrative tasks, document management, and small-scale procurement processes. Coordinate office logistical requirements and support the distribution of company materials. Support the execution of internal engagement activities to foster a positive organizational environment. Facilities Management Oversee daily office maintenance, ticketing, and housekeeping standards to ensure a functional environment. Manage inventory of office supplies and pantry stock while resolving scheduling conflicts for common spaces. Safety & Operations Monitor office safety protocols, manage access systems, and maintain emergency readiness standards. Coordinate outsourced service support, ensuring service quality and operational compliance.