Personal Assistant to our CEO

About Nearfield InstrumentsNearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enable our customers — the world's leading chipmakers — to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics.Founded in 2016, we bring together the most creative minds (approx. 450 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.We are seeking an exceptionally experienced Executive Assistant to provide comprehensive administrative and secretarial support to our CEO, Hamed Sadeghian. This is a highly confidential, mission-critical position requiring someone with a proven track record of supporting top-tier corporate leaders at a high level of competence and discretion.You will work closely with our current Personal Assistant, together coordinating and empowering Hamed in his day-to-day work. As a team, you will create the focus, structure, and stability that allow him to operate at his best — anticipating needs, protecting his time, and ensuring nothing falls through the cracks.This role enables focused decision-making and strategic vision at the top of the company by managing all aspects of CEO-level administration with the utmost professionalism and confidentiality.Key ResponsibilitiesProvide comprehensive secretarial and administrative support exclusively to CEO Hamed SadeghianWork alongside our current Personal Assistant, to jointly coordinate and support Hamed, creating focus, structure, and stability in his daily workManage Hamed's complex, high-priority calendar, balancing competing demands and maintaining strict confidentialityCoordinate and prepare for board meetings, investor presentations, and strategic briefings on his behalfHandle sensitive correspondence, manage incoming communications, and filter information strategically to optimize his workflowPrepare comprehensive meeting agendas, strategic presentation materials, and detailed minutesManage all aspects of business travel arrangements, including complex international logistics tailored to his scheduleProcess and reconcile expenses with meticulous attention to detail and alignment with corporate policyMaintain confidential databases, strategic project information, and sensitive documentationLiaise with board members, investors, government officials, and other high-level external stakeholders on his behalfExercise independent judgment on urgent matters and represent the CEO with absolute discretion and professionalism