Summary
✨ AI‑Generated
A technical administration role supporting an engineering team with document control, reporting, presentations, and coordination activities. The ideal candidate is organized, detail-oriented, communicative, and comfortable managing engineering-related records, requests, and process documentation while collaborating with multiple departments.
Highlights
Opportunity to support engineering operations through document coordination, reporting, and administrative processes. The role offers exposure to technical documentation, cross-functional collaboration, and continuous learning in a structured engineering environment.
Description
Summary
The Engineering Administrator will assist in providing support to the daily operations of the Engineering Department.
The Engineering Administrator will perform a wide variety of clerical and support duties such as filing, including creating, editing and distributing a variety of documents, compiling reports, creating presentations and responding to requests for information from all departments.
The Engineering Administrator will also generate Project Number Requests, and process purchase order requests.
Core Competencies
Accountability & DependabilityAdaptability & FlexibilityCommunicationCustomer FocusDecision Making & JudgementDetail OrientedDevelopment & Continual Learning EfficientEthics & IntegrityTeam WorkTime Management
Job Duties
Provide support for the Engineering DepartmentRelease ECNs including drawings, CAD, BOMs, Packaging specs, DFMEA and DVP, ensuring cover sheet matches the data on the documents for release, ensuring accuracy and checking customer specifications are current.
Document status and follow up as required.Release Engineering Alerts and follow up to ensure they have been received.Set up PCRs and maintain PCR/ECN Log.
Create and maintain project files on Q: drive and L: drive for both Product Engineering and Tooling and also in PLM.
Enter budget information into CMS as required.Send out weekly reports to multiple locations.Manage Corporate Resources – cars, phones, cameras and transponders.
Check vehicle inspection forms and ensure cars are serviced in a timely manner; as well as rent vehicles as required.
Batteries in phones and cameras are checked on a regular basis.
Create customs paperwork for new tooling shipments including entering information onto the Statistics Canada CAED website as required.
Keep electronic back up documents and list to be prepared for an audit by Stats Can.Purchase orders – source items, enter requisitions, enter PO’s, and expedite as required.Enter new vendors or vendor changes onto the online Vendor Master Form.Manage Customer Specifications for corporation.
Continually checking documents for current revision level.
Updating as required and emailing members to advise of changes.
Module owner for PLM Customer Specifications.
Check Customer Specific Requirements on a monthly basis and ensure PDC Group receive training on changing requirements.
Update training spreadsheet and send copy to HR.Order and manage office supplies, ensuring we have reasonable stock of everyday items.
Order lunches, purchase drinks, napkins, cups as required.
Make coffee and ensure boardroom is clean and garbage emptied after meetings.
Ensure kitchenette area is clean and clean the coffee pots and maker regularly.
Ensure cleaning supplies are stocked.
Printing and binding of various presentationsMaintenance of engineering library including customer specifications, BOM’s, drawings, etc.
Assist in project schedule tracking and project schedule reportingConduct ISO Environmental audits on a rotational basis – approx.
3-4 times per year.
Distribute mail
Requirements
Minimum of High School Diploma/ GEDPrefer Certificate or Associates Degree in related fieldMust be able to read basic drawings.Minimum of 2 years office experience in automotive industryProficient in MS Office applications with exceptional skills in Excel, PowerPoint, Outlook emailMust be team oriented with ability to work independently without direct supervisionMust be able to relate well and interact with all levels of personnelMust have excellent attention to detailMust have excellent written and verbal communication skillsAbility to multi-task and prioritize work appropriately
