Executive Assistant

Remote (Canada) | Full-Time About the Canadian Council of Muslim Women (CCMW)The Canadian Council of Muslim Women (CCMW) is a national charitable organization dedicated to achieving equality, equity, and empowerment for all Muslim women in Canada. Since 1982, CCMW has been a leading voice advocating for Muslim women’s rights, identity, and inclusion within the Canadian context. Learn more at www.ccmw.com About the RoleCCMW is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to the Executive Director, as well as CCMW staff and board members. The ideal candidate will be proactive, flexible, reliable and passionate about CCMW’s mission, vision and values. Key ResponsibilitiesProvide administrative support to the Executive Director, board members, and staff.Prepare internal and external reports, memos, and documents.Manage incoming general emails, forwarding and archiving them appropriately.Update and maintain organizational databases for accuracy.Participate in staff and board meetings, including minute-taking and record-keeping.Assist with CCMW projects, including scheduling, meeting coordination, preparing forms, surveys and other document preparation.Maintain proper virtual storage and organization of CCMW files and documents.Support committee work with administrative tasks (e.g., minute-taking, sensitive correspondence).Provide on-site event assistance, such as registration and setup.Prepare and distribute mail, courier parcels, and CCMW materials. QualificationsMinimum 2 years administrative experience in a non-profit setting.Strong written and verbal communication skills in English.Highly organized with excellent attention to detail.Ability to multi-task and prioritize in a fast-paced environment.Experience handling confidential information with discretion.Proficiency in Office 365, GSuite, Zoom, WexEX, Microsoft Teams, and other virtual tools.Understanding of and alignment with CCMW’s mission, vision, and values.Proficiency in French and any one or more of Arabic, Farsi, Dari, Urdu, Somali, Pashto or Bangla. The Canadian Council of Muslim Women (CCMW) is an equal opportunity employer that welcomes candidates from equity-seeking groups and is committed to providing accommodations for people with disabilities. Please let us know if you require accommodation during any aspect of the recruitment process, and we will work with you to address your needs. How to Apply: Interested candidates should submit a resume and cover letter to info@ccmw.com by September 8, 2026.