Development Coordinator

About Us We believe our people are at the heart of everything we do here at Benmax. As a proudly Australian business with 40 years of experience, we've built our reputation by delivering quality solutions, investing in our people and creating opportunities for growth. From commercial mechanical services to innovative cooling solutions supporting Australia's AI and data centre infrastructure, we're continuing to grow, and we're looking for a Development Coordinator to support our Strategy and Development division as we take on new sites, new facilities and new opportunities. This is a great opportunity for a senior administrator or executive assistant who enjoys variety, works well with senior stakeholders and wants exposure to high level strategic projects. About The Role You'll provide executive and administrative support to senior leaders across the division, along with project administration support across our development activities. Your work will span diary management, correspondence and travel coordination through to project tracking, document control and support for new site and facility establishment. You'll work closely with the Strategy team and Project Managers, and at times you'll be exposed to commercially sensitive information, including matters relating to mergers and acquisitions, so we're after someone with the seniority and judgement to handle that with discretion. What You'll Be Doing Manage diaries, correspondence and travel for senior leaders, including domestic and international bookingsPrepare agendas, minutes and briefing notes, and track action items from meetingsManage expenses, including card reconciliation, invoicing and purchase ordersProvide project administration support across development activitiesSupport new site and facility establishmentsMaintain project trackers, timelines, status reports and document version controlUndertake desktop research to support the evaluation of new locationsCoordinate Strategy team documentation, including planning cycle materialsLiaise with international locations and coordinate with external vendors, consultants and contractors on contracts, invoicing and schedulingSupport development engagements that progress to a merger or acquisition About You 5+ years' experience as an Executive Assistant or similar, supporting senior leaders or multiple stakeholdersConfident working independently, with strong initiative and problem-solving skills Experience coordinating projects, trackers or timelinesHighly organised, with strong attention to detailConfident communicating with senior stakeholders and external contactsSound judgement and discretion with commercially sensitive mattersStrong research skillsAbility to travel nationally, and occasionally internationallyCurrent Australian driver's licenceTertiary qualifications in Business or Project Management (desirable, not essential)Strong working knowledge of Microsoft Office