I-9 Compliance Specialist

The Office of the Controller (OC) within Organization's Financial Administration Department is dedicated to supporting the teaching, research, and service missions of the community by providing efficient and effective financial and administrative services, enabling access to information and resources, and promoting the financial health and security of each unit and the University as a whole. Reporting to the Payroll Services Manager, the I-9 Specialist is responsible for managing Organization's I-9 process and compliance with the Form I-9. Work for this position is completed primarily onsite. Specific Duties Include: Meet with new Organization's employees and complete section 2 of the Form I-9 in the Equifax Electronic System on behalf of the University. Submit I-9 form to E-Verify and follow up with the employee on any issues. Maintain historical I-9 forms in accordance with USCIS regulations. Monitor dashboards in the Equifax system and follow up with local departments as necessary. Audit electronic submissions in the Equifax system for compliance with internal policy. Assist with data entry and audit of paper I-9 forms received as we transition fully to the electronic system. Respond to email inquiries around Form I-9 completion and questions about the Equifax system. Participate in ongoing readiness activities of current I-9 files for conversion to the electronic system. Provide other payroll support as needed. Additional Requirements: 2-3 years minimum relevant work experience. Prior experience with an electronic I-9 system required, Equifax preferred. Experience completing Form I-9 on behalf of the employer. Knowledge of the requirements for completion and retention of Form I-9. Experience with a variety of visa types, preferably in a College/University setting. Excellent communication, interpersonal, and organizational skills and the ability to provide information and service to a wide range of internal and external contacts with a strong customer service orientation. Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Must be detail and deadline oriented. Knowledge of Microsoft Office (Excel, Word, and Outlook) and comfort with web-based applications. Ability to remain calm in stressful situations.