Office Manager & Executive Assistant (m/f/d)

Job DescriptionWe currently employ more than 400 people at our Vienna office, making it one of Sportradar's largest and most important offices worldwide. As Office Manager & Executive Assistant, you will work alongside a dynamic and ambitious team to help continue this success story. This is a fixed-term part time position (from 25 to 32 hours / 5 day week) covering maternity leave from October 2026 until January 2028. THE CHALLENGE Further develop the Vienna office as a "Great Place to Work" for our employees.Serve as the primary point of contact for employees regarding office-related matters. Troubleshooting and resolving general office issues to ensure smooth day-to-day operations.Act as the key communication interface between the Managing Directors and employees.Support executive management in all administrative and organizational matters. Handling traditional assistant responsibilities, including calendar management, visitor reception and hospitality, meeting room coordination and mail administration.Partner with leadership and key stakeholders to support the successful implementation of our Return-to-Office policy (4-day office presence), including office redesign, workplace planning, space utilization, employee communication and initiatives that enhance collaboration and the overall employee experience.Organize and participate in weekly Management Meetings (until April/May 2027), including preparation, follow-up, minutes, reports, and presentations.Prepare management presentations, reports, and meeting documentation, primarily in English as well as managing contracts and documentation via DocuSign.Correspond with relevant stakeholders on both national and international levels.Prepare reports and monitor the office budget.Independently define and manage internal administrative procedures and drive office-related projects.Coordinate and oversee Facility Management activities, including managing relationships with the cleaning company, landlord and health and safety officer.Manage company car leasing and supplier related contracts and administration.Coordinate office supplies, maintain storeroom inventory, and manage employee goodies and giveaways.Support with the planning and delivery of employee engagement initiatives and events, including: Town Hall, Summer Party, Christmas Party, Sportinsel eventsSupport various departments, including People, Marketing, and Finance including the approving of invoices and overseeing related administrative processes. YOUR PROFILE Several years of relevant professional experience in Office Management, Executive Assistance, or a comparable role.Completed business or commercial education/training.Excellent MS Office skills, especially Excel, PowerPoint, Word, and SharePoint.Excellent written and spoken German and English skills are required (English is the corporate language).Outstanding organizational and communication skills with the ability to manage multiple priorities.Professional, approachable, and service-oriented demeanor.Strong initiative, hands-on mentality, and a proactive, solution-oriented approach with the ability to make objective decisions. While you are comfortable taking ownership and working autonomously, you thrive in a team environment where collaboration, trust, and mutual support are key to success. Together, we create a workplace experience that enables our employees and business to perform at their best.Experience with local employer branding and employee engagement initiatives is an advantage.Proven ability to coordinate events, manage external vendors, and maintain a high-quality workplace experience.