Summary
Join a fast-growing global company as a trusted Executive Assistant to the CEO. You’ll manage strategic projects, coordinate international travel, draft communications, and act as a vital link between leadership and key stakeholders. This is a dynamic role requiring strong organizational skills and discretion in a high-level international setting.
Highlights
High-impact role supporting the CEO in a global environment with diverse responsibilities across strategy, operations, and finance. Offers opportunity to work closely with senior stakeholders including board members and investors.
Description
Job Description
We are hiring a highly experienced Executive Assistant to the CEO to serve as a trusted partner and extension of the Executive Office.
In this unique and high-impact role, you will manage a diverse range of strategic, operational, financial, governance, and personal matters in a highly international environment.
Working closely with the CEO, you will play a critical role in ensuring the smooth execution of business priorities, acting as a key liaison between the CEO and internal and external stakeholders, including board members, investors, legal counsel, regulators, customers, and senior leaders
THE CHALLENGE
Primary and fully-fledged responsibilities:
General administrative and organizational tasks (e.g.
travel organization through our booking tool as well as with private vehicles including ensuring correct internal invoices and detailed list for legal, finance and tax (Excel)
Drafting and editing letters, e-mails and documents and ensuring follow-up.
Greeting and check-in for clients and other guests at meetings and events.
Communication directly and on behalf of the CEO with board members, customers, employees, etc.
Support and coordination of internal projects in a wide range of areas
Processing of physical mail, filing of documents.
Organization of multi-day management meetings, board meetings, on-site meetings, internal events etc.
Coordination and organization of business and private appointments and managing agenda.
Scheduling travel that includes airfare, accommodations, etc.
Taking care of personal matters.
Processing of incoming mail and preparation of correspondence D/E.
Support of the workflow in the private household when required.
Completion of errands.
Deputy of the second Personal Assistant to CEO.
ABOUT YOU
Full professional proficiency in both English and German, with the ability to confidently draft correspondence, communicate with stakeholders, and represent the CEO in both languages.Significant experience supporting a CEO, founder, board member, or senior executive within a complex, international environment.Proven ability to build trusted relationships and communicate effectively with board members, investors, regulators, external advisers, banks, legal counsel, and senior business leaders.
A valid driving licence.
Demonstrated ability to handle highly confidential business, financial, legal, and personal matters with professionalism, sound judgement, and absolute confidentiality.
Please note: This position is based in St.
Gallen, Switzerland, and requires regular in-person support to the CEO.
Candidates must be based in, or willing to relocate to, the St.
Gallen region
OUR OFFER
Competitive compensation and benefits reflecting the seniority, complexity, and importance of the position.
A unique opportunity to work alongside the CEO of a global NASDAQ-listed technology company, acting as a trusted partner and extension of the Executive Office.
A collaborative environment with colleagues from all over the world (Engineering offices in Europe, Asia and US) including various social events and teambuilding.Vibrant and inclusive community, including Women in Tech and Pride groups which welcome all participant.Global Employee Assistance Programme.Calm and Reulay app (leading well-being apps designed to support focus, quality rest, mindfulness, and long-term mental resilience).Online training videos.
