Facility Management Specialist
Delivery Hero — Germany (for Sweden branch/hub) · Posted ~1 week ago
Mid
Contract
Visa History ✓
Skills
facility management
lease administration
vendor coordination
maintenance management
CAPEX/OPEX budgeting
compliance
project coordination
facility systems
budgeting tools
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Log in to add to target listSummary
Manage facility operations and real estate support activities including construction coordination, vendor management, lease handling, and maintenance planning. Ensure operational continuity across multiple sites while supporting budgeting and compliance processes.
Highlights
Hands-on facility and real estate operations role managing construction phases, vendor coordination, and maintenance operations across multiple sites.
Description
Job DescriptionThis is a fixed term contract for 12 months.
We are looking for a resourceful and skilled Facility Management Specialist based in Stockholm who will be responsible for construction processes and warehouse facility management to join our team.
The ideal candidate will be managing real estate legal matters and the construction phase of the warehouse.
About the role:
As a Facility Management Specialist, your role revolves around facility management, contract negotiations, and liaison with authorities, landlords and agencies.
Real estate & construction support
Site research & launches: assist with local site scouting and research via agencies to identify growth opportunities.
Fit-outs & refurbishments: act as the on-site point of contact for architects, designers, and contractors during the construction, fit-out, or reinstatement phases.
Permits & compliance: assist in preparing and filing documents for municipal approvals, permits, and licenses.
Conduct regular on-site safety checks to ensure compliance with Swedish regulations.
Lease administration: support contract negotiations and lease renewals by coordinating with landlords, agencies, and legal teams.
Promptly update information and key lease details though internal systems.
Facilities & maintenance
Issue resolution: act as the first contact for daily facility issues, repairs, and maintenance requests across Swedish Dmarts.
Maintenance calendar: execute and monitor the monthly maintenance calendar to minimize store downtime and keep daily operations running smoothly.
Vendor coordination: Supervise third-party facility providers and contractors on-site, ensuring their work meets set KPI standards.
Asset tracking & reporting
Asset lifecycle: update and maintain the local asset tracking system to monitor equipment status, warranties, and performance.
Equipment provisioning: ensure all stores are fully equipped with necessary operational assets for launch and daily use.
Reporting & documentation: maintain accurate local records of maintenance schedules, compliance certificates, and invoices.
Assist in gathering data for CAPEX/OPEX budget reporting
Full oversight of Real Estate and Facility Management CAPEX/OPEX budgets for the country.
Proactive identification of synergies and optimization opportunities